PRIVACY POLICY

For Pilipinas Rotaract Multi-District Information Organization

Introduction

The Pilipinas Rotaract Multi-District Information Organization (the “MDIO”) respects your privacy and is committed to protecting it by complying with this privacy policy (“Policy”). Safeguarding the data entrusted to our care by members of the Rotaract clubs of the ten Rotary International Districts in the Philippines, program participants, and others is of the utmost importance to us.


This Policy describes our practices for collecting, using, protecting, disclosing, and disposing of personal data. It also describes the types of data that we may collect from you or that you may provide to us when you:

  • Visit our website, https://www.pilipinasrotaract.org (“Website”)

  • Join or maintain membership in a Rotaract club in the ten Rotary International districts in the Philippines

  • Interact with Rotary International (“RI”), The Rotary Foundation, and partner organizations

  • Register for or attend events we host

  • Use our services

  • Participate in our programs


Data We Collect About You and How We Collect It

We collect several types of personal data, including information by which you could be personally identified, such as your name, postal address, email address, telephone number, gender, financial data, or other sensitive information that might identify you (“personal data”).


We collect data from the following people:

  • Users of our Website

  • Members of Rotaract clubs in the ten Rotary International districts in the Philippines

  • People who participate in the MDIO programs (if applicable, with the consent of parents or legal guardian)

  • Donors to the Rotary Foundation and MDIO fundraising projects

  • People who participate in this MDIO’s events


We collect this data:

  • Directly from you when you provide it to us

  • From our website Rotary.org (our "Website")

  • From RI, from Rotaract clubs and districts in the Philippines, The Rotary Foundation, and partner organizations

  • Automatically, as you navigate through the Website (data collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies)

  • When you become a member of a Rotaract club

  • When you use our services

  • When you participate in our programs or sign up for and/or attend any events that we host

  • From third parties we contract with to provide services on our behalf, such as event organizers, payment processing services, email marketing services, and software providers; these service providers may change, or new service providers may be added without notice to you

  • When you interact with us in another way, for example, contacting us with an inquiry

  • From publicly available resources


Data You Provide to Us

We collect personal data you provide when you interact with our Website or with the MDIO, including any interaction offline or in person, such as when you: 

  • Contact this MDIO to make an inquiry, including an inquiry about membership

  • Join a Rotaract club in the ten Rotary International districts in the Philippines

  • Use services on our Website, including: Donate, Member Login, Blog Site, MDIO Shop, Club Finder

  • Personal data you provide when you enter a contest or promotion sponsored by us  

  • Personal data you provide when you report a problem with our Website

  • Records and copies of your correspondence (including email, social media posts, and other electronic messages), if you contact us

  • Your responses to surveys that we might ask you to complete for research purposes

  • Your registration to attend and/or participate in MDIO events

  • Personal data you provide when making a donation

  • Personal data you provide when submitting applications for MDIO programs 

  • Personal data you provide on paper forms

  • Biographical or other data you provide to us, your Rotaract club, or your Rotary district when you volunteer for an appointed/elected in MDIO

  • Details of transactions made through our Website and details of the fulfillment of your orders (you may be required to provide financial personal data before placing an order through our Website)

  • Your search queries on our Website


Features that are developed in the future may result in the collection of additional new personal data.

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You also may provide data to be published or displayed (hereinafter, "posted") on public areas of the Website, such as in the blog comments or forum sections, or transmitted to other users of the Website or third parties (collectively, "User Content"). Your User Content is posted on the Website and transmitted to others at your own volition and acknowledgment of risk. We cannot control the actions of other Website users with whom you may choose to share your User Content.


You also may provide data to be published or displayed (hereinafter, "posted") on public areas of our social media accounts such as Facebook Fan Page and Group, Twitter, Instagram and Youtube Channel, such as in the comments section, or transmitted to other users of our social media accounts or third parties (collectively, "User Content"). Your User Content is posted on our social media accounts and transmitted to others at your own volition and acknowledgment of risk. We cannot control the actions of other users of our social media accounts with whom you may choose to share your User Content.


Usage Details, IP Addresses, Cookies, and Other Technologies

As you interact with our Website, we may automatically collect data about your equipment and your browsing actions and patterns, including:

  • Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on our Website

  • Information about your computer and internet connection, including your IP address, operating system, and browser type


When you are not signed in to the Member Login feature of our website, the data collected in this way is anonymous. It is aggregated into statistical data to help us improve our Website and to deliver a better and more personalized service by enabling us to:

  • Estimate our audience size, browser statistics, popularity of content, and usage patterns

  • Speed up your searches

  • Recognize you when you return to our Website


We use cookies (or browser cookies) for this automatic data collection. A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

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When you are signed in to the Member Login feature of our website, we collect usage data that is tied to your individual account. This data is collected to improve site functionality and to tailor site behavior and content to you, and we process this personal data in accordance with this Policy.

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How We Use Your Personal Data

We use the personal data about you that we collect or that you provide to us, including any personal data, to:

  • Present our Website and its content to you

  • Provide you with information, products, or services that you request from us

  • Perform our core business purposes, including:

  • Fulfill the MDIO’s obligations to members of Rotaract clubs in the ten Rotary International Districts in the Philippines, program participants, and other individuals and entities

  • Process financial transactions

  • Support The Rotary Foundation and MDIO, including fundraising efforts

  • Facilitate national convention and other MDIO events’ planning

  • Communicate key organizational messages through MDIO publications and other materials

  • Support the programs of this MDIO or programs and members of Rotaract clubs within this Rotary District

  • Comply with legal requirements

  • Preserve MDIO’s legacy by building and maintaining accurate archives that effectively document our organization’s history 

  • Fulfill any other purpose for which you provide it

  • Carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection

  • Notify you about changes to our Website or any products or services we offer or provide through it

  • Allow you to participate in interactive features on our Website

  • Store information about your preferences, allowing us to customize our Website according to your individual interests

  • Help us develop and test updates to this Website and other applications that support MDIO's core business purposes

  • In any other way we may describe when you provide the personal data

  • For any other purpose where we have your consent


Disclosure of Your Personal Data

We may disclose aggregated data about our users, or data that cannot be used to identify any individual, without restriction.


We may disclose the personal data that we collect or that you provide as described in this Policy to: 

  • Rotary International, to meet MDIO program requirements and other obligations (read Rotary’s privacy policy at rotary.org/privacy)

  • The Rotaract club or district in which you are a member (if applicable)

  • To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal data confidential and use it only for the purposes for which we disclose it to them:

    1. Payment processing vendors

    2. Financial institutions and fiscal agents when processing financial transactions, such as disbursement of monetary prizes or rewards from MDIO programs

    3. Software and applications used for administrative functions such as providing online forms/surveys/applications, newsletter services, online learning, webinar/teleconference services, electronic voting

    4. Cloud-based databases used for administrative functions

    5. National convention host committees and other event organizers and vendors

    6. Email distribution services

  • To fulfill the purpose for which you provide it

  • For any other purpose disclosed by us when you provide the data

  • With your consent

  • We may also disclose your personal data:

  • To comply with a court order, law, or legal process, or respond to a government or regulatory request

  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of members of Rotaract clubs in the ten Rotary International districts in the Philippines, participants in this MDIO’s programs and events, RI, or others.

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Rotary Foundation and MDIO Fundraising Donor Privacy Personal Data

Rotary and this MDIO will not sell, trade, or share a Rotary Foundation or MDIO fundraising donor's personal data, including their name, phone number, email, or physical address, with non-Rotary entities, nor will it send donors mailings on behalf of other unrelated organizations. This policy applies to all donor data received by Rotary and MDIO, both online and offline, as well as any electronic, written, or oral communication. Rotary and MDIO occasionally use third-party vendors to manage and process donor data. These vendors are bound by strict confidentiality agreements.

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Disposing of Your Personal Data

This MDIO retains personal data identifying you for as long as necessary in the circumstances — for instance, as long you are a member of a Rotaract club in the ten Rotary International districts in the Philippines or have a relationship with this MDIO, or as may be needed to enforce or defend contract claims or as is required by applicable law. Personal data that we no longer need will be disposed of and/or anonymized so you can no longer be identified from it.


Choices About How We Use and Disclose Your Personal Data

We have created ways for you to control the use and disclosure of your data. For tracking technologies and advertising: You can set your browser to refuse all or some cookies or to alert you when cookies are being sent. If you disable or refuse cookies, note that some parts of the Website may be inaccessible to you or may not function properly.


Accessing and Correcting Your Personal Data

You may request access to your personal data, or ask for a correction or deletion, by:


We may not accommodate a request to change or delete data if we believe the change or deletion would violate any law or legal requirement or cause the data to be incorrect.

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If you delete your User Content from the Website or our social media accounts, copies of your User Content may remain viewable in cached and archived pages, or might have been copied or stored by other Website users.


Children

Our Website is not intended for children. We do not knowingly collect personal data from or about children without parental consent. Children should not use or provide any personal data on our Website, or on or through any of its features, register on our Website, make any purchases through our Website, use any of the interactive or public comment features of our Website, or provide to us any personal data about yourself, including your name, address, telephone number, email address, or any screen name or user name. If we learn that we have collected or received personal data from a child, we will delete that personal data. If you believe we might have any personal data from or about a child, please contact us at mdio@pilipinasrotaract.org


Data Security

We have implemented technical and operational measures designed to secure your personal data from accidental loss and from unauthorized access, use, alteration, and disclosure. 

Additionally:

  • When developing new or enhancing existing systems and processes, MDIO implements appropriate data protection throughout its data processing operations.

  • All personal data you provide to us is stored on password-protected databases on our secure servers behind firewalls and we use Secure Sockets Layer (SSL) to ensure that the transmission of sensitive data for payments and contributions is encrypted and appropriately safeguarded.

  • MDIO Officers are trained on the importance of data security and focus specifically on practices for protecting against unauthorized disclosure of personal data.


The safety and security of your personal data also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. Passwords registered with our Website are encrypted to ensure protection against unauthorized access to your personal data.

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Unfortunately, the transmission of personal data via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website or over any public network. Any transmission of personal data is at your own risk. Without prejudice to any mandatory legal obligations to which we may be subject, we are not responsible for circumvention of any privacy settings or security measures on our Website.

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Changes to Our Privacy Policy

This MDIO may change, add, or remove portions of this Policy at any time. These modifications shall take effect immediately on being posted on this page. The date the Policy was last revised is noted at the bottom of the page. It is your responsibility to review this Policy for any changes. By continuing to use our Website, maintain your membership in our Rotaract clubs, use our services, or participate in our programs, you agree to any changes in the Policy.

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Contact Information

If you have any questions about our MDIO’s privacy protection practices, please contact us at mdio@pilipinasrotaract.org


Last modified: April 24, 2020

 

©2020 by Pilipinas Rotaract Multi-District Information Organization

Privacy Policy